Dematic Global Website

Dematic Candidate Privacy Notice

Candidate Privacy Notice

Introduction

This notice (“Notice”) provides information to candidates about how Dematic and its subsidiaries, affiliates, and other related companies (“Dematic”) gather and process candidate personal information in order to support employee recruitment. 

By making your personal information available to Dematic, you confirm that:

  • You agree that Dematic may process your personal information in accordance with this Notice;
  • You have obtained any necessary consent needed to provide information about other persons, such as your employment references; and
  • Your personal information may be transferred and processed across international borders, including within the US and other countries that may not maintain laws requiring the same level of data protection as your home country, for the purposes identified in this Notice.

Dematic will process your personal information in accordance with this Notice, consistent with local applicable law, in which case local law will prevail.

Your consent to this Notice is required in order to submit or make available your personal information to Dematic.  If you decline to submit or make available your personal information, it may impact your ability to apply for or receive an offer of employment from Dematic.

This Notice may not be considered an offer or contract of employment.

Definitions

Personal Information is identifiable information about a natural person in connection with the Dematic recruiting process.  Dematic may collect personal information directly from a candidate or from other third parties, for example, in connection with a background or employment check or employment reference.  Personal information may include a variety of information, such as candidate background, employment history, education, compensation, contact information, previous addresses or names, and any other additional information provided by the candidate.  In some instances, Dematic may request a candidate’s criminal history, driver’s license number, or other government ID number, only where permitted by applicable local law and when necessary for certain types of positions.

Processing refers to any action performed with personal information, such as collecting, recording, organizing, storing, transferring, modifying, using, disclosing, or deleting that information.

Sensitive Personal Information refers to data concerning certain legally identified information, such as race or ethnic origin, criminal history, religion, sexual orientation, or trade union membership. Dematic does not request or consider information concerning religion, sex life or political opinions in connection with recruiting.

Collection of Personal Information

By consenting to this notice, you agree that Dematic may collect personal information from you and third parties, such as background check providers, recruiters, or references, subject to your consent where required by applicable local law.

Processing and Retention of Personal Information

Dematic processes personal information for legitimate Human Resources and business purposes, such as identifying and evaluating candidates for Dematic positions, maintaining personnel files, analyzing the Dematic hiring process, and conducting background checks, where permitted by applicable local law.  In addition, personal information may be used to comply with Dematic’s legal and regulatory requirements. If a candidate is hired, Dematic may use an employee’s personal information in accordance with Dematic’s employment data protection policies.  

Unless otherwise informed, Dematic may retain and use your personal information to consider you for other positions.  To have your personal information removed, you may contact the Dematic Data Privacy & Protection Program.  Personal information will be retained for a maximum of three years or less where required by law.

Transfer of Personal Information

Dematic may transfer personal information to third-parties to enable them to perform certain services for Dematic.  Such third-parties have access to personal information solely for the purposes of performing contracted services. Dematic requires third parties to undertake security measures consistent with the data privacy protections specified in this Notice.

Dematic may be required to disclose certain personal information to other third parties, such as to law enforcement authorities when permitted by applicable local law or in an emergency where health or safety necessitates disclosure. 

International Data Transfers

Dematic is a global corporation that operates in over 26 countries.  Personal information may be transferred to and processed in the US and other countries that may not maintain laws at the same level of data protection as your home country.  Dematic maintains and applies employment data protection standards globally consistent with this Notice.

Sensitive Personal Information

In some circumstances, Dematic may perform employment background and criminal checks where permitted by applicable local law, and may process other sensitive personal information, such as race or ethnic origin, criminal history, religion, sexual orientation, or trade union membership, , when relevant for a position and permitted by law.  You will be provided notice and the opportunity to consent.  If you have a disability and would like Dematic to consider an accommodation, you may provide that information during the recruitment process.  If you make sensitive personal information available to Dematic, you consent to the collection and processing of such sensitive data. 

Security and Confidentiality

Dematic takes security and organizational measures to protect the integrity, confidentiality, and availability of personal information.   Dematic limits access to internal systems that hold candidate personal information to individuals who need access for a legitimate business purpose, such as HR support.

Available Candidate Actions

Dematic candidates may monitor Dematic’s use, including by requesting access to their personal information or revoking consent for Dematic’s use.  For example, you may take any of the following actions: 

  1. Request Access, Correction and Deletion: Dematic will provide you access to your personal information to the extent required by law in your home country.  You may request correction or deletion of your personal information, except where retention is required by your contractual relationship with Dematic, in the context of a legal dispute, or as otherwise required by applicable local law.  If your request for access, correction or deletion is denied, the reason for the denial will be communicated to you.


  2. Submit Complaints and/or Objections: You may withdraw consent to the processing of your personal information or submit questions, complaints and/or objections to the processing of your personal information by sending a request in writing to: Dematic Data Privacy & Protection Program Administrator, 2727 Paces Ferry Rd., SE, Atlanta, GA, 30339 or by email at Compliance@Dematic.com.

Modifications to this Notice

Dematic reserves the right to modify this Notice by posting changes to Dematic websites.  If you submit additional personal information or request to be considered for a Dematic position following the effective date of a modified Notice, your personal information will be handled in accordance with the Notice in effect at that time.